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Purchasing & Reimbursement Procedures

Purchasing & Reimbursement


Mileage Reimbursement Claim Form
The Internal Revenue Service issued the optional standard mileage rates used to calculate the deductible costs of operating an automobile for business. Beginning on January 1, 2024, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 67 cents per mile driven for business use.

Deposit Request Form & Instructions
The Deposit Request form is a means of internal control to ensure that funds received are accounted for and deposited accurately and credited to the intended program or activity. The term “cash” refers to any form of payment received, be it cash, check, or money order. The purpose of internal controls, in addition to ensuring accuracy of deposited funds, is to protect individuals from doing something they may otherwise have never considered and to protect the District from theft and fraud by limiting the opportunity to commit fraud by reducing the opportunity to access money. Auditors pay close attention to the processing of cash receipts and deposits. Please review the procedures and form Instructions carefully to ensure proper processing.

Purchase Order Request & Instructions
PO’s are used to earmark funds for planned expenses such as the ordering of supplies, conference registration fees, of contracted services of outside agencies or consultants. With few exceptions, every payment issued will have a purchase order attached. 

Work Order Requests
You can request maintenance service by using the Work Order Request Form. Your request will be reviewed and, if approved, a maintenance work order is created. The work order will be assigned to the appropriate employee, given a priority, and fulfilled.